[Back to Index] View the fastfacts recorded session on calendar sharing: fast forward to 21:00 minutes into the presentation. Topics:
To let someone else view what is on your calendar (to share view rights only): - From the main Outlook window, click "Calendar" in the lower left part of the screen.
- Click "Share My Calendar" on the Navigation Pane.
- Click the To: button and select each person(s) you want to grant rights to your calendar.
- Click Send (add a note first if you want (e.g., I've just shared my calendar with you... Please click "Open This Calendar" in the upper left corner of this email message.)
- Each person will get an email message letting them know they have rights to your calendar.
Advanced Calendar Sharing (Granting Someone Else More Than View Rights) - From the main Outlook window, click "Calendar" in the lower left part of the screen.
- In the Navigation Pane on the left side of the window, look for "My Calendars" and right-click the top-most Calendar folder (it's called "Calendar").
- From the drop-down menu that appears, click "Change Sharing Permissions."
- On the Permissions tab of the Calendar Properties window, click the
 button.
- In the Global Address List (GAL), find and double-click on each person you want to have rights to your calendar.
- Then click OK.
- Back on the Permissions tab of the Calendar Properties window, select each person one at a time.
- Choose a permission level such as Author OR check the boxes beside the specific rights you want the person to have.
- Click OK.
WARNING!: Leave the "Default" and "Anonymous" entries as they are.
- Click "Share My Calendar" on the Navigation Pane.
- Click the To: button and select each person(s) you want to grant rights to your calendar.
- Click Send (add a note first if you want (e.g., I've just shared my calendar with you... Please click "Open This Calendar" in the upper left corner of this email message.)
- Each person will get an email message letting them know they have rights to your calendar.
Open the email message you'll receive and click "Open This Calendar." This person's calendar will show up in the left Navigation Pane below your own calendar in a section called "People's Calendars." 
Viewing more than one calendar side by side! - Click the check box beside the calendar(s) you want to view, and the right side will show each calendar as a different colored tab.
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