GroupWise 6.5 Enhanced Client Features The GroupWise 6.5 Client for Windows has been redesigned with a fresh new look and feel, and includes a number of new features and enhancements. (For more information about using these new features, click Help > What's New from the GroupWise client for Windows.) Contacts Folder To satisfy customer requests for better contact management, GroupWise 6.5 features a new system folder named Contacts. From the Contacts folder, you can view, create, and modify information about contacts, resources, organizations, and groups, instead of having to go to the Address Book as a separate tool. It offers a summary page that displays basic information for a given contact, but you can modity the way this information appears through an included XML template. Users can enter time-stamped comments and even use a new History tab to see everything they've sent to or received from a particular contact. The Contacts folder, by default, represents the Frequent Contacts address book in the Address Book. (You can change the folder properties so that it represents a different address book in the Address Book.) Any modification you make in the Contacts Folder will also be made in the Frequent Contacts address book. Checklist Folder To better model the way in which users typically work within their mailbox folders, the GroupWise Task List folder has been replaced with a Checklist system folder. You can move any items (mail messages, phone messages, reminder notes, tasks, or appointments) to this folder and arrange them in the order you want to create a “task list.” Each item is marked with a check box so that you can check off items as you complete them. After you have moved an item to the Checklist folder, you can open it, click the Checklist tab, and assign it a due date. You can also mark it Completed and set its position in the list from the Checklist tab. This makes it easy to see which items are complete and which are still pending. If you want another folder (including your main mailbox folder) to work the way the Checklist folder does, you can activate the checklist view by right-clicking the folder > clicking Properties > clicking the Display tab > selecting Checklist from the Setting Name drop-down list. Categories To help you organize your items, you can assign a color-coded category to any item, including contacts. You create and add categories and assign identifying category colors, which will then display in the item list and in the Calendar. You can assign more than one category to an item, and specify which category is the primary one. The color of the primary category will be used to identify the item. To assign a category to an item, right-click the item > click Category > the category name. Four default categories (Follow-Up, Low Priority, Personal, and Urgent) are available for you to immediately assign to items. You can modify and delete them if you choose, as well as continue to create new categories. You can filter on categories by using the Show menu next to the new Filter icon. You can add a Category column heading and sort your item list by category. Sent Items The Sent Items folder displays all the items you have sent. Use this folder to find items you want to resend, reschedule, retract, and so forth. When you send items in Remote or Caching mode, the number of pending items displays in square brackets to the right of the Sent Items folder. This number displays until the items have been sent. The Sent Items folder is a system folder. (The Sent Items folder in previous versions of GroupWise was a Find Results folder.) Pending sent items are displayed in bold in the Item List.
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Editing Subject Lines (My Subject) Another feature to help you organize your items is the ability to add your own personal subject to items in your item list. This personal subject then displays in the item list and in the Calendar. When you open the item, you can see the original subject line. Junk Mail Handling in the GroupWise Client There is a new Junk Mail Handling feature in the GroupWise 6.5 client. This feature allows users to decide what to do with unwanted Internet e-mail that is sent to their GroupWise e-mail address. They can select to either “block” or “junk” unwanted e-mail messages. If they add the e-mail address or Internet domain to their Block List, further messages from that address or domain will never arrive in their mailbox. If they add the e-mail address or Internet domain to their Junk List, further messages from that address or domain are moved to a Junk Mail folder to be deleted or otherwise dealt with later. Users can also specify a Trust List of addresses and domains that they never want to block or junk. They can also specify to junk all Internet e-mail originating from all users except those in their personal address books (including the Frequent Contacts address book). Other Client Enhancements Other notable enhancements to the GroupWise 6.5 Client are as follows (for a complete list, go to http://www.novell.com/documentation/lg/gw65/index.html?page=/documentation/lg/gw65/gw65_install/data/aady5l3.html) - Filter Enhancements. The new Filter icon is two overlapping circles, one shaded and one white. The Filter icon is now located in the top right of the item list header. The Filter dialog box has been simplified. To access the previous Filter dialog box, click Advanced Filter in the Filter dialog box.
- Calendar Enhancements. The Calendar has a new header with new navigation and date-choosing controls. These controls are consistent in every Calendar view. The colors in the Calendar have been softened to allow category colors of Calendar items to be more noticeable.
- Tabbed Item Views. Item views have tabs where you can make selections and specify additional information about that item. In items you are composing, the Send Options tab lets you select the send options that apply to that item. For example, the Mail item view includes options for Priority, Delayed Delivery, Security, Status Tracking, and so forth. In items you have received and sent, the
Properties tab shows who else received the item, the size and creation date of attached files, and more. The Personalize tab gives you the options of adding a personal subject and assigning a category to the item.
- New Headers and Icons. Headers have been added above the item list, Folder List, Calendar, and QuickViewer. They have also been added to items. These headers provide information about the folder or view you are in. In items, they include drop-down lists that display who the item was sent to, recurring dates of auto-date appointments, attachment lists, and more. New icons have also been added, and existing icon images have been updated in the toolbar, Item List, Folder List, Calendar, attachment window, item views, and Quick- Viewer. Four new icons indicate status for sent items. Seven new icons indicate status for received items that have been replied to, forwarded, and/or delegated. For an image and description of these icons, click Help, click Help Topics, click the Index tab, look up icons, then display the topic About the Icons Appearing Next to Your Items.
- Attachment Enhancements. Opening attachments has been enhanced. If the attached item is a forwarded or embedded message, single-clicking the attachment opens the attached message in the message field of the open item. If the attached item is a file, single-clicking the attachment displays it in the message field of the open item. GroupWise warns you if an attachment is larger than 1000 KB (1 MB). To eliminate the warning message, click Tools > Options > Environment > Default Actions, then deselect Warn If Larger Than. You can also adjust the attachment size at which the warning message is displayed.
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