We have been working towards a complete integration of address book information across JHEM (unix email system), GroupWise and JHED (Hopkins directory service). Over this past weekend, we implemented new internal processes that take us closer to a complete integration. As new email addresses for JHEM users are added to JHED, this information immediately populates into the GroupWise address book. We are now positioned to move forward with integration of JHED password information with GroupWise. Over the next several months, centrally managed GroupWise servers will begin to use JHED password information to access GroupWise. Additional information about this change will be sent at a later date.
During this past weekend many of the JHEM email address entries were carried forward into GroupWise as part of the automated process. Some of the JHEM addresses had to be moved across separately. As a result, it is possible that some JHEM user email addresses may have been removed from personal email groups. We are working with the owners of large email distribution lists to ensure that all JHEM addresses are up to date. We are not able to perform this check with individual personal distribution lists. If you are a GroupWise user and you have personal distribution lists (Group Lists), you should validate that no entries for JHEM users were removed from the list. The easiest way to do this is to compare the "Properties" of a message sent to a distribution list prior to Saturday, November 13th with the current contents of the list.
1. Check the properties of a message sent to a distribution list prior to November 13th.
From the GroupWise client, view Sent Items.
Find a message that was previously sent to the distribution list in question. From the Main Menu, Click View - Filter - Edit/Create. In the "To" line of the filter, put the name of the distribution list in question. You could also place the name of the distribution list in the CC or BC fields as well depending on how you send the messages.
Open the message, Click File - Properties (or click on the Properties tab). Compare the list of recipients to the contents of the distribution list. To print the Properties page of a message, right click in the Properties page and click Print.
2. Retrieve JHEM email addresses from the GroupWise address book. Save the distribution list with the additional email addresses.
